Master Schedule for the 141st Convention
November 20,21,22, 2009
March 1 – Parochial Reports due to Diocesan Office
March 30 – Reminders sent for missing Parochial Reports
April 24 – MAIL OUT CALL OF CONVENTION MATERIAL (Due May 31st)
-Intro. Letter
-Lay/Youth Delegate Certificates
-Lay Representative Certificates
May 1 – Parochial Reports due online and at the Episcopal Church Center (NYC)
May 15 – MAIL OUT CALL FOR ALL ANNUAL REPORTS to all trustees or individuals
in charge of funds (Due July 17th)
-MAIL OUT CALL FOR SPECIAL COMMITTEE REPORTS to all committees that
were appointed by receding Convention (Due July 17th)
-MAIL OUT BUDGET REQUESTS ?
May 31 – ALL LAY/YOUTH/LAY REP. CERFICATES DUE TO DIOCESAN OFFICE
June 16 – Reminders sent for missing Certificates
July 17 – Treasurer’s report and reports of Trustees of all funds due
to Diocesan office
-Informational and Canonical Annual Reports due to Diocesan office
-Convention Exhibit Coordinator prepares to send out Exhibitor’s
information letter
August 7 – MAIL OUT EXHIBITOR’S LETTER
September – Diocesan Board approves draft budget?
September 4 or 11 – MAIL OUT FIRST CONVENTION MAILING
- cover letter: call for resolutions (due 10/2)
- registration form (due 10/2)
- nomination form (due 10/2)
- agenda requests
September 4 – Exhibitor’s applications due to Coordinator
September 30 – Exhibitors’ acceptance letters mailed out
October 13,15,19,21,25 – BUDGET AND RESOLUTION HEARINGS – throughout the Diocese
October 2 – The following are due to the Diocesan office:
- Amendments to Constitution or Canons
- Registrations
- Resolutions
- Nominations
- Special Committee Reports
October 30 or November 6 – FINAL CONVENTION MAILING SENT OUT
November 6 – Last day for Refunds
November 20 – Clergy gathering and dinner with the Presiding Bishop
November 21 – Diocesan Convention
Youth Gathering with the Presiding Bishop
Convention dinner with the Presiding Bishop
November 22 – Diocesan Eucharist: Presiding Bishop celebrant and preacher
Reception following Eucharist